Office Assistant III - Department of Human Services

Minimum Qualifications:

Successful applicant must have strong written and verbal communication skills; must possess good organizational skills and have a high attention to detail and accuracy.  The successful applicant must have the ability to handle multiple tasks and maintain confidentiality.

Requires a high school diploma or GED and two years of office support, clerical or secretarial work experience. Coursework in a vocational office support or closely related program may substitute for the work experience requirement on a year-for-year basis.

Preference will be given to applicants with experience in: (Experience in these areas must be clearly stated on the application)
•           Associate’s Degree in business, criminal justice or paralegal
•           Preparation of legal documents
•           Providing customer service
•           Microsoft Office (Word)

Application Procedures:

For More Information, Assistance or Accommodations Contact: Melissa Robinson
Employing Unit: Minot Regional Child Support Enforcement Office                        
Telephone Number: 701-857-7696

Re-advertised to expand the pool of applicants. Same Requisition number. Previous applicants need not re-apply as they are still being considered for this position.

• Complete a State of ND Application for Employment (SFN 10950). Access application form at: http://www.nd.gov/hrms/jobs/appforms.html or hard copy from any ND Job Service Office.
• A keyboarding test of speed and accuracy is required for this position and Job Service test results must be submitted with the application to be considered for the position.
• Please include the position # and requisition # on your application. Also, provide details in the employment history sections of the application form on how your education, experience and skills will qualify you for this position. Supplemental information such as a cover letter and resume may be included, but the initial review and score will be based on the information provided on SFN 10950.
• The Department’s Human Resource Division staff will score applications against the minimum qualifications and preferences listed on the job announcement and qualifying military service.  After the scoring is completed, a certified list of eligible candidates and the applications will be forwarded to the hiring manager for further consideration and possible interview, based on the final scores.
• Applicants must be legally authorized to work in the United States.
• All application material must be received on or before the closing date at the following address:

Human Resource Division
Department of Human Services
600 East Boulevard Avenue Dept 325
Bismarck ND 58505-0250
Fax: 701-328-1927; e-mail: dhshr@nd.gov

Summary of Work:

The primary duties of this position include composing and preparing legal and non-legal documents including summons and complaints, stipulations, motions, orders and correspondence for attorneys; ensuring documents are accurate and in the final form; providing legal documents to the Court for signature; preparing and forwarding documents to the various entities for service upon the parties in a timely manner; filing legal documents in accordance with rules of the Court and routing signed orders to the appropriate staff member for action.  The position will serve as a back-up to the secretarial unit for answering a multi-line telephone, responding to customer walk-ins at the office and back-up payment processing.  Other duties may include performing case file maintenance including filing paperwork in the case files, assisting with establishing new case files and scanning paperwork into the electronic system, processing incoming and outgoing mail and conducting general secretarial functions for the office.

Equal Opportunity Employer

The state of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex, genetics, religion, age, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.

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